* REVISED * Deadlines & Paper Acceptance Process

This revised timeline is for authors with previously approved abstracts who still wish to publish their final manuscript as part of the ICES 2020 Publications.  These papers will not be presented this year, but will still be published in the Texas Texas Libraries System.  Papers published in 2020 are not eligible for presentation at the 2021 Conference.  A new Call for Papers will be issued in September 2020 asking for abstracts for ICES 2021.

Authors of accepted abstracts will be invited to provide a draft manuscript by Friday, 08 May 2020.  Some basic, but important requirements to keep in mind when creating your draft which can be found on the paper template:

  • Paper length = 12 page maximum
  • Header has the correct Paper ID # (ex: ICES-2020-602) which corresponds to the submission # in Easy Chair
  • Manuscript Title matches the Title in Easy Chair meta data
  • Footer is compliant with template
  • Copyright in the footer has been either assigned or removed if not applicable

An Author’s Kit, containing detailed instructions and additional guidelines for submitting papers to ICES can be found on the Author Materials page.


Draft Papers will be reviewed by 3 independent reviewers that were pre-selected by your session chair(s).  Each of these reviewers were selected to review papers that are in their own area of expertise and have relevant knowledge of your technical content.  All reviews will be conducted within the Easy Chair system and will include detailed feedback, revision requests and a score by each reviewer.   


Authors will receive via email these detailed reviews directly from their session chair upon their completion.  Please find the following schedule outlining key dates in this process:

Draft paper submission 8 May 2020
Completion of reviews 29 May 2020
Feedback to authors 12 Jun 2020
Update of paper 26 Jun 2020
Second check and feedback to authors 03 Jul 2020
Update Metadata in EasyChair 10 Jul 2020

Based on a peer review of the draft manuscript, the author and session organizer(s) will collaborate toward revision and acceptance of a final version of the paper.  Authors must then submit the accepted Final Manuscript to ICES by Friday, 10 July 2020 for inclusion in the 2020 ICES Publications.

Final Manuscripts must be uploaded to Easy Chair as a PDF  ICES-2020-4.pdf


Final paper submission 10 July 2020
Approval of papers 24 July 2020
Notification of approval to authors 27 July 2020

Sponsor and/or employer approval of each paper is the responsibility of the author(s). Government review, if required, is the responsibility of the author(s).

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