Submission and Paper Acceptance Process
Authors who wish to contribute a paper to the conference…
- Must first submit a 300-word maximum abstract electronically to the ICES submission site
byextended until 23 NOVEMBER 202016 NOVEMBER 2020 - Will be asked to choose the Technical Track that best suits the abstract or topic of your proposed paper
- Do not need to be affiliated with any of the co-sponsoring societies
Proposed papers should…
-
- Present technical developments and progress in any of the fields of environmental systems listed in the session descriptions on the Technical Sessions page
- Make a new and original contribution to the state of the art, or be a constructive review of the technical field
The electronic submission process to
is as follows:
1. Access Easy Chair for ICES 2021 – https://easychair.org/conferences/?conf=ices2021
2. Log in or create an account
3. Click on “Submissions” in top menu
4. Click on “Add a submission” in upper right corner
5. Select a “Track” (Session Topic) relevant to your submission
6. If unsure which Session Topic your submission falls under, please submit to ICES600: Other
| Abstract submission (extended) | 23 November 2020 |
| Abstract acceptance | 14 December 2020 |
Authors of accepted abstracts will be invited to provide a draft manuscript by Monday, 08 March 2021. Some basic, but important requirements to keep in mind when creating your draft which can be found on the paper template:
- Paper length = 12 page maximum
- Manuscript Title matches the Title in Easy Chair meta data
- Header has the correct Paper ID # (ex: ICES-2020-602) which corresponds to the submission # in Easy Chair
- Header has the correct conference dates and location
- Footer is template compliant – including page #s
- Copyright in the footer has been either assigned or removed if not applicable
An Author’s Kit, containing detailed instructions and additional guidelines for submitting papers to ICES can be found on the Author Materials page.
Draft Papers will be reviewed by 3 independent reviewers that were pre-selected by your session chair(s). Each of these reviewers were selected to review papers that are in their own area of expertise and have relevant knowledge of your technical content. All reviews will be conducted within the Easy Chair system and will include detailed feedback, revision requests and a score by each reviewer.
Authors will receive via email these detailed reviews directly from their session chair upon their completion. Please find the following schedule outlining key dates in this process:
| Draft paper submission | 08 March 2021 |
| Completion of reviews | 22 March 2021 |
| Feedback to authors | 29 March 2021 |
| Update of paper | 09 April 2021 |
| Second check and feedback to authors | 23 April 2021 |
| Update Metadata in EasyChair | 03 May 2021 |
Based on a peer review of the draft manuscript, the author and session organizer(s) will collaborate toward revision and acceptance of a final version of the paper. Authors must then submit the accepted Final Manuscript to ICES by Monday, 03 May 2021.
Final Manuscripts must be uploaded to Easy Chair as a PDF 
| Final manuscript submission | 03 May 2021 |
| Approval of papers | 14 May 2021 |
| Notification of approval to authors | 17 May 2021 |
Sponsor and/or employer approval of each paper is the responsibility of the author(s). Government review, if required, is the responsibility of the author(s).