Submission & Paper Acceptance Process

Technical Sessions

Before submitting an ABSTRACT learn more about the TOPICS covered in our Technical Sessions so you can find the correct TRACK for your submission

Authors who wish to contribute a paper to the conference…

  • Will be asked to choose the Technical Track that best suits the abstract or topic of your proposed paper

 

Proposed papers should…

    • Present technical developments and progress in any of the fields of environmental systems listed in the session descriptions on the Technical Sessions page
    • Make a new and original contribution to the state of the art, or be a constructive review of the technical field

 

The electronic submission process to  

space conference is as follows:

1. Access Easy Chair for ICES 2022  – https://easychair.org/conferences/?conf=ices2022

2. Log in or create an account

3. Click on “Submissions” in top menu

4. Click on “Add a submission” in upper right corner

5. Select a “Track” (Session Topic) relevant to your submission

6. If unsure which Session Topic your submission falls under, please submit to ICES600: Other

 

Abstract submission15 November 2021
Abstract acceptance13 December 2021

Authors of accepted abstracts will be invited to provide a draft manuscript by Monday, 28 February 2022.  Some basic, but important requirements to keep in mind when creating your draft which can be found on the ICES Paper Template:

  • Paper length = 12 page maximum
  • Manuscript Title matches the Title in Easy Chair meta data
  • Header has the correct Paper ID # (ex: ICES-2022-602) which corresponds to the submission # in Easy Chair
  • Header has the correct conference dates and location
  • Footer is template compliant – including page #s
  • Copyright in the footer has been either assigned or removed if not applicable

An Author’s Kit, containing detailed instructions and additional guidelines for submitting papers to ICES can be found on the Author Materials & Resources page.

 

Draft Papers will be reviewed by 3 independent reviewers that were pre-selected by your session chair(s).  Each of these reviewers were selected to review papers that are in their own area of expertise and have relevant knowledge of your technical content.  All reviews will be conducted within the Easy Chair system and will include detailed feedback, revision requests and a score by each reviewer.   

 

Authors will receive via email these detailed reviews directly from their session chair upon their completion.  Please find the following schedule outlining key dates in this process:

Draft paper submission28 February 2022
Completion of reviews21 March 2022
Feedback to authors28 March 2022
Update of paper08 April 2022
Second check and feedback to authors22 April 2022
Meta data finalization in Easy Chair02 May 2022
Final Manuscript Submission02 May 2022

Based on a peer review of the draft manuscript, the author and session organizer(s) will collaborate toward revision and acceptance of a final version of the paper.  Authors must then submit the accepted Final Manuscript to ICES no later than Monday, 02 May 2022.

 

⇒ Final Manuscripts must be uploaded to Easy Chair as a PDF  ICES-2020-4.pdf

Final Manuscript Deadline 02 May 2022
Approval of papers13 May 2022
Notification of approval to authors16 May 2022

Sponsor and/or employer approval of each paper is the responsibility of the author(s). Government review, if required, is the responsibility of the author(s)

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