Deadlines & Acceptance Process

Authors of accepted abstracts will be invited to provide a draft manuscript no later than  Friday, 06 March 2020.  Some basic, but important requirements to keep in mind when creating your draft which can be found on the paper template:

  • Paper length = 12 page maximum
  • Header has the proper conference name, date and location: 50th International Conference on Environmental Systems 12-16 July 2020, Lisbon, Portugal
  • Header has the correct Paper ID # (ex: ICES-2020-602) which corresponds to the submission # in Easy Chair
  • Manuscript Title matches the Title in Easy Chair meta data
  • Footer is compliant with template
  • Copyright in the footer has been either assigned or removed if not applicable

An Author’s Kit, containing detailed instructions and additional guidelines for submitting papers to ICES can be found on the Author Materials page.


Draft Papers will be reviewed by 3 independent reviewers that were pre-selected by your session chair(s).  Each of these reviewers were selected to review papers that are in their own area of expertise and have relevant knowledge of your technical content.  All reviews will be conducted within the Easy Chair system and will include detailed feedback, revision requests and a score by each reviewer.   


Authors will receive via email these detailed reviews directly from their session chair upon their completion.  Please find the following schedule outlining key dates in this process:

Draft paper submission 6-Mar-2020
Assignment of reviews 9-Mar-2020
Completion of reviews 23-Mar-2020
Feedback to authors 30-Mar-2020
Update of paper 10-Apr-2020
Second check and feedback to authors 24-Apr-2020
Update Meta data in EasyChair 1-May 2020

Based on a peer review of the draft manuscript the author and session organizer(s) will collaborate toward revision and acceptance of a final version of the paper.  Authors must then submit the accepted Final Manuscript to ICES by Friday, 01 May 2020 for inclusion in the conference proceedings and the right to present at the conference.

Final paper submission 1-May-2020
Approval of papers 15-May-2020
Notification of approval to authors 18-May-2020

It is the responsibility of those authors whose papers are accepted to ensure that a representative attends the conference to present the paper, otherwise it will be withdrawn from the conference proceedings, as outlined in the Conference Policies. Sponsor and/or employer approval of each paper is the responsibility of the author(s). Government review, if required, is the responsibility of the author(s).

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