Submission & Paper Acceptance Process

Technical Sessions

Full descriptions of the TOPICS covered in our Technical Sessions as well as how to correspond with your Session Organizers can be found on the Technical Session page by clicking the button below...

Authors who wish to contribute a paper to the conference…

  • Will be asked to choose the Technical Track that best suits the abstract or topic of your proposed paper

 

Proposed papers should…

    • Present technical developments and progress in any of the fields of environmental systems listed in the session descriptions on the Technical Sessions page
    • Make a new and original contribution to the state of the art, or be a constructive review of the technical field

 

The electronic submission process to  

is as follows:

1. Access Easy Chair for ICES 2023  – https://easychair.org/conferences/?conf=ices2023

2. Log in or create an account

3. Click on “Submissions” in top menu

4. Click on “Add a submission” in upper right corner

5. Select a “Track” (Session Topic) relevant to your submission

6. If unsure which Session Topic your submission falls under, please submit to ICES600: Other

 

Abstract submission28 November 2022
Abstract acceptance19 December 2022

Authors of accepted abstracts will be invited to provide a draft manuscript by Monday, 27 February 2023.  Some basic, but important requirements to keep in mind when creating your draft which can be found on the ICES Paper Template:

  • Paper length = 15 page maximum
  • Manuscript Title matches the Title in Easy Chair meta data
  • Header has the correct Paper ID # (ex: ICES-2022-602) which corresponds to the submission # in Easy Chair
  • Header has the correct conference dates and location
  • Footer is template compliant – including page #s
  • Copyright in the footer has been either assigned or removed if not applicable

An Author’s Guide, containing detailed instructions and additional guidelines for submitting papers to ICES can be found on the Author Materials & Resources page.

 

Draft Papers will be reviewed by 3 independent reviewers that were pre-selected by your session chair(s).  Each of these reviewers were selected to review papers that are in their own area of expertise and have relevant knowledge of your technical content.  All reviews will be conducted within the Easy Chair system and will include detailed feedback, revision requests and a score by each reviewer.   

 

Authors will receive via email these detailed reviews directly from their session chair upon their completion.  Please find the following schedule outlining key dates in this process:

Draft paper submission27 February 2023
Completion of reviews24 March 2023
Feedback to authors27 March 2023
Update of paper10 April 2023
Second check and feedback to authors17 April 2023
Meta data finalization in Easy Chair (includes finalized title and author listing)08 May 2023
Final Manuscript Submission15 May 2023

Based on a peer review of the draft manuscript, the author and session organizer(s) will collaborate toward revision and acceptance of a final version of the paper.  Authors must then submit the accepted Final Manuscript to ICES no later than Monday, 15 May 2023.

 

⇒ Final Manuscripts must be uploaded to Easy Chair as a PDF  ICES-2020-4.pdf

Final Manuscript Deadline15 May 2023
Approval of papers22 May 2023
Notification of approval to authors30 May 2023

Sponsor and/or employer approval of each paper is the responsibility of the author(s). Government review, if required, is the responsibility of the author(s)

Have Questions?

We are here to help! Contact our support staff today.