Session Chair Materials & Resources

Important Dates

Deadlines and general timeline of the paper & review process

Abstract submittal

20 November 2023

Abstract evaluation

21 November – 06 December 2023

Pre-identification of reviewers

26 January 2024

Draft paper submission

26 February 2024

Assignment of reviews

26 February – 11 March 2024

Completion of reviews

25 March 2024

Feedback to authors

01 April 2024

Update of paper (by author) and additional reviews if needed*

[Organizers have autonomy to require a specific date for an update of the paper from the author if significant revision is necessary as well as arrange for secondary review and follow up feedback within this date range]

02 April -10 May 2024

Final Manuscript Submission

17 May 2024

Approval of Papers in Easy Chair (by Session Organizers)

24 May 2024

Paper Order Due

24 May 2024

ICES Session Organizer Guide (update for 2024 coming soon...)

This guide will provide information regarding key dates, planning, contact points as well as general & Easy Chair instructions that will help you with the overall management of your session.

ICES Guide to Ethical Publications & Peer Review Process

The purpose of this document is to clarify publication acceptance criteria for ICES, to outline guidance for the ethical review of conference papers, to define the roles and responsibilities of the ICES Organization Committee members, session organizers, reviewers, and authors, and to provide a clear process for appealing decisions.

Technical Sessions & Organizers

Find full descriptions of each Technical Session and the corresponding Session Organizers

ICES Paper Template

Please review the details of this template so that you can properly advise your authors on the REQUIRED FORMAT

Session Chair Report

Please complete this electronic form at the conclusion of your Session. This information will be used for future planning purposes.

Access Easy Chair Submission site